PRIVACY.

Effective Date: May 16, 2024

At Ultone Records ("we," "our," or "us"), we are committed to protecting the privacy and personal data of our artists, partners, and website visitors. This Privacy Policy outlines how we collect, use, and safeguard your information in compliance with international data protection standards including GDPR and KVKK.

1. Information We Collect

We collect information that you voluntarily provide to us when interacting with our platform, submitting demos, or contacting our team. This includes:

• Personal Identification Data: Full name, email address, physical address, and phone numbers provided via our Contact Portal.
• Professional Data: Artist portfolios, unreleased audio files, press kits, and streaming platform profiles.
• Automated Analytics: IP addresses, browser types, device information, and interaction metrics on our website to enhance user experience.

2. How We Use Your Information

We process your personal and professional data solely for legitimate business purposes, including:

• Evaluating demo submissions for potential A&R and label partnerships.
• Facilitating global music distribution across 120+ DSPs (Spotify, Apple Music, etc.).
• Administering royalty accounting, financial reporting, and contract fulfillment.
• Communicating critical updates, release strategies, and corporate announcements.

3. Data Sharing & Third Parties

We do not sell, rent, or trade your personal information. We only share necessary data with trusted third-party partners under strict confidentiality agreements, such as:

• Global music distribution networks and streaming platforms.
• Financial institutions and auditing firms for royalty processing.
• Cloud hosting and secure data storage providers (e.g., Google Firebase).

4. Data Security & Retention

We implement industry-standard physical, technical, and administrative security measures at our Trump Towers Istanbul headquarters and across our digital infrastructure to prevent unauthorized access, loss, or alteration of your data. We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations.

5. Your Rights

Depending on your jurisdiction (e.g., GDPR / KVKK), you have the right to access, correct, delete, or restrict the processing of your personal data. To exercise these rights or request the removal of your submitted demo files, please contact our compliance team directly.

6. Contact Us

If you have any questions regarding this Privacy Policy or our data protection practices, please contact us at:
Ultone Records Headquarters: Mecidiyeköy Yolu Cad. No:12 Trump Tower Kat:13, 34400 Sisli, Istanbul.
Email: compliance@ultonerecords.com